APPRENTICESHIP CERTIFICATION – How we‘re trying to help

27th March 2020

Providing a high-quality and efficient service for our customers is at the forefront of everything that we do in the Federation – especially during these challenging times. We are all having to do things differently, and it’s very likely that we all need to adjust to new ways of working.
 

With this in mind, we wanted to let you know about the interim measures that we have put in place to support training providers. We need to ensure that you -on behalf of your Apprentices- are still able to submit a claim for an Apprenticeship certificate, and receive confirmation that completion has been successfully approved.
 

All of our Sector Bodies have business continuity plans in place, and are continuing to process Apprenticeship certification claims submitted via our online certification system.  However, the batch printing and dispatching of actual certificates has already become a challenge for many of our partners, and this will probably become increasingly problematic over the coming weeks.
 

We want to reassure you – the Federation has been working in partnership with relevant governmental departments and has taken the appropriate steps to address this issue.
 

The plan calls for Sector Bodies to continue processing certification claims in the usual manner and -if everything is in order- to change the Apprentice’s status to “Approved”.
 

At that point, the system will automatically send out an Apprenticeship Achievement Confirmation notification to the relevant Centre.  This e-mail will confirm the date of Achievement Approval, and will contain all the relevant Apprentice data – including details of the Apprenticeship achieved.
 

Finally, a copy of the Apprentice Achievement notification will be sent out to the specific system user submitting the certification claim, as well as the Centre Admin User account.
In the interim, you can use the e-mail notification system to confirm Apprenticeship Achievement with the individual Apprentice, their Employer, and relevant Funding Bodies etc.
 

All printed certificates will be generated and dispatched once business operations are able to return to normal.
 

We plan to implement this new process early next week, and will be sending out further notifications to confirm when it is operational.
 

Should you have any further questions or require additional support, please make sure to contact your relevant Sector Body.  A full list of Sector Body contacts can be found here.
 

You can also contact the Federation for Industry Sector Skills and Standards directly via our e-mail or by calling 0300 303 4444 option 1 and option 1 again.
 

We want to offer this interim certification confirmation facility, as an alternative and flexible solution in cases where the printing of certificates is not going to be possible. We hope that this will help both you and your Apprentices, by enabling you to receive confirmation of their Apprenticeship Achievement.
 

Thank you for your continued support and cooperation during this incredibly challenging time – rest assured that we, and our members, are here to help you.

 

Acceptable Evidence Guidance – 18th March 2020

18th March 2020

In January 2020, we updated the latest version of the Acceptable Evidence Guidance for ACE. Since then we have made the following changes:
 

New Page; University of the Arts London (UAL): We have added a UAL certificate.
 

If you have any questions relating to the changes then please contact the ACE Support Team via ace.helpdesk@fisss.org or by calling 0300 303 4444 option 1 then option 1 again.
 

Acceptable Evidence Guidance – 7th February 2020

5th March 2020

In December 2019, we updated the latest version of the Acceptable Evidence Guidance for ACE.
 

Since then we have made the following changes:
 

Changes to Existing Pages;
 

UK NARIC: We have added two screenshots to comply with the latest ESFA guidance.
 

If you have any further questions relating to this issue then please contact the ACE Support Team via ace.helpdesk@fisss.org or by calling 0300 303 4444 option 1 then option 1 again.
 

ANNUAL CUSTOMER SATISFACTION SURVEY 2020

2nd March 2020

Each year the Federation carries out an annual, online survey of its key customers, to collect their views on a number of issues, such as the operational performance of ACE itself and specifically on their experiences of the support and guidance that they get from both the Federation and individual Certification Bodies.
 

This year’s survey for Training Providers is now available and will remain open until 5pm on Thursday 9th April. Previous year’s surveys have had a tremendous response rate and we really appreciate and value all of your feedback. Please do take the time to give us your feedback.

 

By completing the survey in full, you will be entered into our prize draw to win one of three prizes of either a £100, £50 or £25 One4All vouchers which are accepted in 1000s of shops: fashion, tech, food & more. Winners will be randomly selected once the survey has closed and winners will be individually contacted. A list of winners will be published, on our ACE website, in due course.
 

Managing Apprenticeship Standards: ACE360 Event Dates for 2020

9th December 2019

ACE360 events

ACE360 is an industry-wide Apprenticeship Management Solution enabling Training Providers and EPAOs to manage Apprenticeship Standards efficiently, collaboratively and securely.

 

ACE360 simplifies the EPA process, by integrating with Learner Management Systems, processing Learner Records through Gateway, EPA, resits and appeals. A natural progression from the ACE system for Apprenticeship Frameworks.

 

The Federation will be running a number of online information sessions at the beginning of the New Year to introduce training providers to the ACE360 system. These events are free to attend and registration is through the following links:

 

7th January 2020 at 3.30pm Book free place

 

27th January 2020 at 10am Book free place

 

13th February 2020 at 10am Book free place

 

9th March 2020 at 11am Book free place

 

 

 

Acceptable Evidence Guidance – 21st November 2019

21st November 2019

In February 2019, we updated the latest version of the Acceptable Evidence Guidance for ACE.
 

Since then we have included a new page for the International Certificate of Christian Education (ICCE) whose qualifications are now acceptable transferable skills for starts from 21st Sept 2018 and anyone currently still on programme.
 

If you have any questions relating to this then please contact the ACE support team via ace.helpdesk@fisss.org or by calling 0300 303 4444.
 

Instructus Office Closure on Friday 27th September

27th September 2019

The Instructus office is closed today for a staff event. Phone calls and emails will not be answered today. It will be re-opening as normal on Monday 30th September at 9am and they will respond to your queries then.

Managing EPA online with ACE360: training provider info sessions

26th September 2019

ACE360 apprentice records

 

Are you a training provider who has been delivering frameworks and is now moving to deliver standards? Our ACE360 Apprenticeship Management System has been developed for the management of Apprentices who are working their way through Standards and will go through the EPA process. ACE360 connects training providers and EPAOs in a simple and cost effective manner.

 

Join one of our free information webinars to see how the system works, how you can upload apprentice records, connect to your EPAOs, upload evidence and complete gateway declarations, all the way through to requesting resits.

Online webinar session dates

30th September 13:30pm Sign up here

 

23rd October 2019 10:00am Sign up here

 

5th November 10:00am Sign up here

 

21st November 14:00pm Sign up here

 

2nd December 10:00am Sign up here

 

You can find out more about ACE360’s benefits to training providers here

 

 

Delivering Standards? Free ACE360 session for training providers

16th August 2019

ACE360 Information sessions

 

With Apprenticeship starts on Standards steadily increasing, they now account for 62% per cent of total apprenticeship starts in England.

 

ACE360 is an industry-wide Apprenticeship Management System that enables you to manage Apprenticeship Standards through to End Point Assessment collaboratively, efficiently and securely.

 

The Federation for Industry Sector Skills and Standards will be hosting the next in our series of information sessions for training providers, to familiarise them with the system and demonstrate how easy it is to create Apprentice records, link with EPAOs and upload evidence for EPAs  will take place on the following dates in August and September:

 

20th August 2019 10:00am Sign up here

 

2nd September 15:00pm Sign up here

 

19th September 10:00am Sign up here

 

30th September 13:30pm Sign up here

 

You can find out more about ACE360’s benefits to training providers here

 

 

SASE Higher Apprenticeships – Impact of Change in Funding Rules

10th July 2019

Changes in the Apprenticeship funding rules for 2018/19 impacts existing SASE Higher Apprenticeship frameworks in that it states that those undertaking a Level 3 or Higher Apprenticeship are required to hold, or achieve as part of their Apprenticeship, a Level 2 qualification in both English and Maths. Furthermore, the funding rules state that, to attract government funding, at least 20% of the Apprentice’s paid hours, over the planned duration of the Apprenticeship training period, must be spent on off-the-job training.
 

All training providers are aware of this change as it came into effect on the 1st August 2018. However SASE regulations were not updated at the same time and therefore do not require those on a Higher Apprenticeship to achieve Level 2 English and Maths as mandatory requirements or to undertake 20% of off-the-job training.
 

DfE, have confirmed that, given the transition to Apprenticeship Standards, there are no plans to revise and reissue SASE to reflect these changes but that Training Providers will be expected to comply with funding rules when accessing public funding for the provision of their Apprenticeship delivery, and maybe audited
 

They do accept that for those Apprentices who are currently in learning and/or due to complete their Apprenticeship, and have not met these requirements, it would not be fair for them to be denied their Apprenticeship certificate.
 

Therefore for any Apprentices starting a Higher Apprenticeship on or after 01/08/2019, there will be the requirement for them to have achieved Level 2 English and Maths and fulfil the 20% off the job training requirement to align certification with funding rules
 

For the purposes of certification, for Higher Apprenticeship learners starting after 01/08/2019, Certification Bodies will review each claim against the requirements of the current framework document and, in addition, evidence of English and Maths achievement will be required to be submitted.
 

So from 01/08/2019, all current SASE Higher Apprenticeship framework documents will display a banner message, on the front cover, to remind Employers/Providers that the achievement of Level 2 English and Maths and the completion of 20% off the job training are conditions of funding and that the ACE claim will require the relevant achievement evidence to be uploaded.
 

If you have any questions relating to this then please contact the ACE support team via ace.helpdesk@fisss.org or by calling 0300 303 4444.